Administrative Assistant 

Job Summary

As our Administrative Assistant, you will be an important part of our office team and often one of the first people our customers speak with. Providing a positive customer experience will be an important part of your role, along with supporting our office and field teams and communicating with vendors. You will support the day-to-day needs of the office, communicate with our field team, and help keep details organized. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

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Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.

• Greet and assist visitors in a professional manner.

• Monitor incoming mail and deliveries and distribute to the appropriate personnel or project.

• Assist in scheduling appointments, meetings, and maintaining calendars.

• Process product returns, including preparing return documentation, packaging items, and communicating with vendors or shipping carriers as needed.

• Coordinate with project managers, estimators, and field personnel to support project documentation and administrative needs.

• Enter and maintain accurate data in company software, including customer, vendor, and project information.

• Support invoicing, timesheet collection, and other administrative accounting functions as assigned.

• Maintain confidentiality of company, employee, customer, and project information.

• Perform other administrative duties assigned to support office and field operations.